General information for the site visit accreditation JCPU Pediatric Urology
- Organization of the site visit:
The date of the visit must be coordinated between the 2 surveyors – who are defined within the board meeting – and the center. The coordination of the date will be arranged by the administrative coordinator of the EBPU after the fee has been paid.
A hotel for the 2 surveyors and the transfer to and from the hospital must be prepared by the center.
The travel will be arranged by the EBPU.
- Requirements for the site visit:
The site visit will usually take place on one day.
- If the program director would prefer the presence of a translator, he/she can organize either an official independent translator or invite a colleague who is a fluent English speaker.
- The surveyors/assessors will arrive (most of the time) the evening before the survey.
That evening is reserved for a dinner amongst the 2 surveyors/assessors. - On the day of the survey, it is expected that the 2 EBPU surveyors/assessors are picked up early at their hotel so that they both can attend the “normal” start and course of the clinical day in the department of pediatric urology.
(Examples: meeting about the overnight emergency admissions, situation on the ward, daily program…)
Both EBPU surveyors must be able to attend your presentation about your department (history, structure).
• The clinic, infrastructure, organization, nurses, OR
• The wards, infrastructure, organization, nurses
• The patient recording system + imaging handling
• staff member of the departments where you work or network with:
urology (ESWL-robot) / pediatric surgery / pediatric endocrinology / pediatric neurology-neurosurgery if appropriate or relevant.
• Visit the pediatric radiology infrastructure and member of the staff.
• Visit the (pediatric) nuclear medicine department infrastructure and member of the staff.
• Visit the NICU, pediatric surgical or non-surgical intensive care and member of the staff.
• Visit the pediatric nephrology department, dialysis and member of the staff.
• Visit research, simulation or educational facilities if appropriate.
The EBPU surveyors need 30’ individual interview with the fellow(s)
The EBPU surveyors need, after the visit and interviews, a room where they can meet for 30’- 60’ to make a summary of the day.
At the end of the day, the EBPU surveyor will meet the program director (and his or her staff if appropriate) to communicate a first summary / synthesis of the strengths and the opportunities of the fellowship program of pediatric urology.
A written program for the day of the visit must be provided for the 2 surveyors latest 1 week before the visit by email.
If desired, dinner with the staff members and the surveyors can be scheduled after the visit is finished. This must be decided with the 2 surveyors.
The program director will receive a written summary within 2-4 weeks after the date of the visit. Comments on the report can be made by the program director within 2 weeks after receipt.
The definitive decision following the visit will be made at the next EBPU board meeting. Within 2 weeks after that meeting, the program director will be informed about the final decision.
The Certificate of Accreditation will be submitted at the ESPU congress following successful accreditation or re-accreditation.